You crossed the threshold. Ten people across four countries. A law firm in Frankfurt, an accountant in Lisbon, a benefits broker in Madrid, three separate payroll providers, and a Dropbox of scanned contracts nobody has read. Scaling EMEA is the stage where the vendor sprawl starts to cost more than the team does. We replace it — one platform, 27 member states, one monthly invoice.
At around 10 EU FTEs across four countries, most companies realise they're paying more in coordination overhead than in the work itself. Here's the before / after for a typical series-A team.
Most EMEA consolidations land in a single payroll cycle with zero continuity gap for employees and no break in your compliance mandates. Here's how the handover runs.
We map every active vendor, contract, filing cycle, and carrier across your EMEA stack.
One master service agreement covers every product and country. Compliance reps file in parallel.
EOR contracts novated, tenure preserved, benefits carriers ported. Zero continuity gap.
Single monthly cycle. Tax withheld and filed to the right authority in each country.
Final invoices cleared. Audit evidence archived. One monthly check-in with your named lead.
Weeks 1–2 are pure discovery. We inventory every vendor, every filing, every running compliance mandate. Nothing moves until we have a complete picture — so no deadline falls through the cracks during the switch.
Weeks 3–5 are execution. EOR contracts are novated (not re-signed) so tenure and accrued holiday stay intact. Benefits carriers are ported where possible. Compliance reps file their transfer with the lead DPA. Payroll cycles cut over at the natural boundary.
Week 6 onward is steady state. Your legacy vendors finish their last cycles and fall away. You get one Slack channel, one monthly summary, one invoice — and an archive auditors ask for exactly once.
The Scaling EMEA stack is breadth, not depth. You've already won the argument for EU — now you need the whole platform running at the same cadence across every country you're in.
Scale FTEs across 27 states · locally-compliant contracts · works councils · termination counsel.
GDPR + DSA + NIS 2 + AI Act + GPSR, unified · audit-ready archive · DPA-native responses.
Named DPO · filed with the supervisory authority · sits on your leadership Slack.
Single monthly cycle across every country · tax filed in each · one consolidated report.
One benefits program, localised per country · health, pension, wellness · single invoice.
GDPR-safe vetting at scale · 8 categories · 3-day turnaround across every member state.
Yes — this is the single most common migration we run. EOR contracts are novated at a natural boundary (typically month-end), tenure is preserved, accrued holiday carries, benefits carriers port where possible. Your hires see a one-line "your EU legal employer is changing" note and no change to their pay date.
We file a switch of representative with each lead DPA / DSC / CSIRT, with a formal transfer date. Most authorities process the switch in under two weeks. There's no gap in coverage — the outgoing rep stays on record until our filing confirms.
No. You can keep the existing GDPR Representative and take everything else from us (EOR, payroll, benefits, DSA, DPO, etc.). About 20% of our scaling customers run this way. We'll flag any friction points — typically shared-address questions — on the discovery call.
One export, per auditor, one file. Every compliance artifact (DPA filings, Art. 27 appointments, DSR history, sub-processor list, incident records, training attestations) is archived in a single audit bundle we generate on demand. Typical SOC 2 or ISO 27001 audit evidence request: 1 business day.
Where possible, yes. If Sanitas is working for your Madrid team, we'll port the policy. If the existing relationship has gaps (common with low-employee count brokers that can't scale), we'll recommend an upgrade at cycle end.
Usually when you cross ~15 FTE in a single country or when you hit an entity-requiring milestone: raising from a European investor who wants a local topco, receiving EU grants, winning enterprise contracts that require local incorporation, launching a regulated product. We cover that path in stage 04 — Entity-ready.
30-minute discovery call. We'll audit your current EMEA vendor stack and quote a consolidation plan — timeline, cost, migration sequence — in writing.