Register an AI system

• The register opens once you've subscribed to AI Governance and signed its Article 22 representation mandate. Until then, every tab shows those two steps instead. See how a register opens.
• Any member of your workspace can register a system, and so can a DPO working in your workspace once the register is open.
• Know the system's risk tier before you start. Classify an AI system explains each classification question.

1. Go to Compliance › AI Governance and click Register system.
2. Under Identity, enter the System name and the Intended purpose, which needs at least ten characters. Add the Version and a Description if you have them. A substantial modification needs a new conformity assessment under Article 43(4), so a version number keeps one release apart from the next.
3. Under Classification, choose the Risk tier and answer the questions it opens, then choose Our role and Human oversight. The form starts on High-risk with an Annex III basis, so change it if that isn't your system.
4. Under Market entry, set Placed on the EU market if the system is already on sale. Leave it blank if it hasn't shipped.
5. Under Public disclosure, leave Show on the Privacy Center off unless you want the system listed publicly. See Show AI systems on your Privacy Center.
6. Attach whichever of the three documents you have, then click Register system.

For a high-risk system, the form's Conformity section names the Article 43 route its classification points to. The assessment itself is recorded later, on the Conformity assessments tab.

The register keeps three files against each system, each a PDF or ZIP of up to 25 MB. None of them is required to register.

Filed documents appear under Documents in the system's drawer, and in your workspace's Documents. To add one you left for later, or to replace one, open the system and click Upload or Replace beside it. A replacement keeps the document's link, so a link you've already shared opens the new file.

Article 49(1) requires the provider of a high-risk system listed in Annex III to register itself and the system in the EU database before placing it on the market or putting it into service. Systems under point 2 of Annex III, critical infrastructure, are registered at national level instead (Article 49(5)).

The register asks for this filing on every high-risk system, whatever its Article 6 basis, including Annex I and point 2 systems that Article 49(1) leaves out. Until you record a filing, the system shows Registration due, or Registration overdue once the date in Placed on the EU market has arrived. The count on the Registered systems tab is the number of high-risk systems still waiting for a filing. Recording a filing here doesn't submit anything to the EU database.

1. Open the system and click Record registration.
2. Enter the date it was Registered on and the EU database id the database issued.
3. Click Record registration. The status changes to Registered, and the date appears in the table's Registered column.

• The system gets a reference such as AIS-0001, shown in the ID column.
• The registration, and each document filed with it, is written to your workspace's audit log.
• A high-risk system goes through an Article 43 assessment before it goes on the market. See Run a conformity assessment.
• High-risk and limited-risk systems count towards your usage. See AI systems included in your plan.
• A high-risk system's instructions for use must give the identity and contact details of your authorised representative (Article 13(3)(a)). The register's Settings tab has the wording: see publishing your representative's details.